CRM for art studio and creative school
Classberry — CRM system for art studio and software for creative school that provides full automation for your art studio. Manage student records, schedule drawing, sculpting, and crafting classes, track memberships and finances — all in one convenient platform.
Perfect for art studios, creative schools, drawing studios, pottery workshops, and masterclasses.
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Classberry CRM system offers:
Classberry — CRM system for art studio that unifies all management processes in a single service: student and membership tracking, class scheduling with instructors, financial reporting, and marketing. The system helps art studio owners and administrators eliminate accounting chaos, reduce time spent on routine tasks, and focus on growing the studio. Setting up Classberry takes just 10 minutes — and the very next day your art studio operates in a fully automated mode.
A complete set of tools to automate your art studio
How many times a day does your studio administrator answer questions like: "How many classes do I have left?" or "When does my membership expire?" With Classberry, these questions are resolved automatically — students can see everything in their personal account, and the administrator no longer wastes time on routine tasks between classes.
With Classberry CRM you can:
- manage student records by groups and disciplines — drawing, sculpting, ceramics, crafts, sketching, watercolor, and other creative disciplines;
- track student memberships without missing a single payment or class;
- automatically send reminders about expiring memberships and outstanding balances;
- quickly and easily mark attendance through an electronic journal — a modern replacement for paper attendance logs;
- generate attendance reports for group and individual classes in seconds and build dozens of other reports in just a few clicks.
"Club cards in an art studio? Why?"
That's exactly what owners think before they experience the benefits. Here's what experienced art studio owners say after implementation:
- Fast and simple student check-in — just scan the club card, and attendance is recorded automatically.
- Increased administrator efficiency — no more manually searching for a student by last name or phone number. The card scanner does it in seconds, freeing up time for more important tasks.
- More returning students — a club card in their wallet is a constant reminder of your studio.
- Increased brand recognition of your art studio among new audiences.
- A club card becomes a unique signature feature of your art studio — a student with a beautiful premium card feels part of a creative community, which positively impacts loyalty and average spend.
Don't miss a single lead from your website or social media pages.
Add contact forms and online booking to all your web resources — and potential students can submit a trial class request or sign up for a masterclass at any time, without having to work around your studio's business hours.
If you don't give students the chance to sign up right here and now — your competitors will.
Additionally, each student gets a personal account where they can purchase a membership, pay off a balance, top up their deposit, view membership expiration dates, remaining classes, attendance and purchase history, and independently sign up for classes or masterclasses or cancel a booking.
- Embed contact forms on your website instantly, without involving developers.
- Create and customize new lead forms for promotions, new courses, and masterclasses.
- Receive trial class requests directly in the CRM system with automatic notifications.
- Monitor how quickly managers process requests and track results in the system.
What could be better than automating routine administrator work while giving your students more freedom?
Let students handle their own bookings: they can choose and schedule drawing, pottery, sketching, watercolor, decor, or knitting classes online at any time of day, while your administrators stop being constantly tied to the phone managing group capacity.
Give your students:
- the ability to book classes online through their Personal Account;
- the ability to cancel bookings through their Personal Account according to your terms (bookings can be canceled no later than n hours in advance);
- online booking for leads directly from the schedule on your website — the administrator receives a notification and can confirm the booking.
Full-scale financial management! Classberry CRM supports over 15 types of financial transactions.
Over 15, you ask? We just sell memberships and materials.
For comprehensive accounting of most business processes in a modern art studio — this is essential.
Within the system you can manage and track financial operations such as:
- selling memberships, single visits, and art supplies;
- debt payments and deposit top-ups;
- membership refunds;
- one-time fees (masterclasses, workshops, exhibitions);
- selling student artwork and finished art products;
- transferring funds between accounts or branches;
- purchasing art supplies — paints, clay, canvases, tools;
- salary payments;
- cash handover between administrator shifts;
- various discounts and card payment commissions.
Additionally, the system supports multiple cash and non-cash accounts within a single branch or organization, integration with online cash registers (POS), payment systems like WayForPay and others — all with comprehensive financial reporting.
Your art studio doesn't have a personal account for students yet? Set it up in minutes — and give your students full independence.
What your students will get:
- the ability to renew memberships online — students independently select and pay for memberships, supplies, and top up their deposit;
- view all their memberships, attendance records, and class and masterclass bookings — without unnecessary calls to the administrator;
- full independence: book classes, cancel reservations, and pay off balances without contacting studio staff;
- 24/7 access from any device with an internet connection — the personal account is responsive, adapts to any screen size, and requires no installation.
Classberry CRM lets you work not only with current art studio students, but also automate the process of attracting new students and promoting masterclasses.
- Manage potential students on the Lead Board.
- Create contact forms for your website.
- Track inquiry sources and communication channels.
- Set and update student statuses.
- Use the Sales Funnel.
- Tag students by creative discipline.
- Use marketing reports: student base growth, inactive students, cancellation reasons, lost student report, and more.
How much time do you spend generating the reports you need?
Which creative disciplines are the most popular? What is the group occupancy rate? Which courses generate the most revenue?
Classberry CRM has all the reports you need, built instantly from your art studio's data.
- Discipline popularity — drawing, ceramics, crafts, and more.
- Group occupancy by discipline.
- Profit and loss report.
- Full financial report.
- P&L report.
- Revenue per course and masterclass.
- Active and sold memberships, and more.
With Classberry CRM you get over 50 reports across various dimensions, developed based on years of real-world experience from art studio and creative school owners.
With us you get quality
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Client testimonials
We connected the CRM system in September 2023
The system is easy to use, there are recorded instructions for
every step, so it's quite easy to figure out. The tech support
team is always available, helping and consulting on any
questions.
We are very satisfied with the chosen service. It helps us
quickly manage client records and issue memberships at our
center, and also serves as a guarantee of reliability for our
clients — they can get a statement of their visits and payments
for the entire period of cooperation with us at any time.
The ease and accessibility of use allow both the director and
administrator to remotely monitor and make necessary changes to
the system.
Convenient reporting and up-to-date income/expense information
allow us to plan our expenses for center development and service
expansion.
Thank you for the convenient service and timely resolution of
issues.
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