CRM for online school and online courses
Classberry is a CRM system for online schools and software for online courses. Automate online learning: student management, online class scheduling, subscriptions, finances, and online payments in one convenient platform.
Perfect for online schools, online courses, webinar platforms, and distance learning centers.
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Classberry CRM system offers:
Classberry is a CRM system for online schools that unifies all management processes in a single platform: student and subscription management, online class scheduling with instructors, financial reporting, and marketing. The system helps online school owners and administrators eliminate chaos in record-keeping, reduce time spent on routine tasks, and focus on growing the school. Setting up Classberry takes just 10 minutes, and the very next day your online school operates in a fully automated mode.
A complete set of tools to automate your online school
How many times a day does your online school administrator answer questions like: "How many classes do I have left?" or "When does my course end?" With Classberry, these questions are resolved automatically — students see everything in their personal account, and administrators no longer waste time on routine tasks.
With Classberry CRM you can:
- instantly answer any student question about their attendance, remaining classes, balance, or course suspension — or give students access to a personal account where they can track everything on their own;
- track online class attendance on a subscription basis without losing a single payment or class;
- automatically send reminders about course or subscription expiration and the need to renew;
- quickly and conveniently mark student attendance through an electronic register — a modern replacement for paper attendance logs;
- generate attendance reports for group and individual online classes in seconds, distribute students across courses, and build dozens of other reports in just a few clicks.
"Digital identification? Why? Everything works fine as is."
That is exactly what managers think before they experience the benefits of digital cards. Here is what experienced online school owners say after implementation:
- Fast and convenient student identification — each student has a unique digital profile with a complete history of learning, payments, and progress.
- Increased administrator efficiency — no more manually searching for students in spreadsheets by name or email. The digital card opens instantly with all the information.
- Higher student retention — a personalized card with learning progress motivates students to continue their courses.
- Complete interaction history with each student in one place — from the first inquiry to the latest class.
- The digital card becomes the foundation of a personalized approach — you know everything about each student, which positively impacts learning quality and loyalty.
Never miss a single lead from your website or social media pages.
Add course enrollment forms and contact forms to all your web resources — so potential students can submit an application at any time, without having to adjust to your school's schedule.
If you do not give a student the opportunity to enroll in a course right here and now, your competitors will.
Additionally, every student gets a personal account where they can purchase a course or subscription, pay a balance due, top up their deposit, check their subscription expiration date, remaining classes, learning and purchase history, as well as independently book or cancel a class.
- Embed course enrollment forms on your website instantly, without involving developers.
- Create and customize new lead forms for promotions, new courses, and special offers.
- Receive applications directly in the CRM system with automatic notifications.
- Monitor how quickly managers process applications and track results in the system.
What could be better than automating routine administrative work while giving your students more freedom?
Let your students handle their own bookings: they can plan their learning online at any time of day, choose convenient slots for webinars and individual consultations, while your administrators stop being glued to the phone managing group capacity.
Give your students:
- the ability to book online classes, webinars, and individual consultations through their Personal Account;
- the ability to cancel a booking through their Personal Account based on your terms (bookings can be canceled no later than n hours in advance);
- the ability for leads to book online directly from the schedule on your website — the administrator receives a notification and can confirm the booking.
Full-scale financial management! Classberry CRM supports over 15 types of financial transactions.
Over 15, you ask? We just sell courses.
For comprehensive accounting of most business processes in a modern online school, this is simply essential.
Within the system, you can manage and control such financial transactions as:
- course sales, class subscriptions, memberships, and one-time webinars;
- debt payments and deposit top-ups;
- course refunds;
- one-time payments (masterclasses, intensives, workshops);
- additional income and expenses;
- fund transfers between accounts or branches;
- learning materials procurement;
- instructor salary payments;
- online payments from students via WayForPay;
- various discounts and card payment fees.
Additionally, the system supports multiple cash and non-cash accounts within a single branch or organization, integration with online cash registers, payment terminals, and WayForPay — all with comprehensive financial reporting.
Your online school does not have a personal account for students yet? Set it up in just a few minutes and give students full independence.
What your students will get:
- the ability to renew courses and subscriptions online — students independently select and pay for courses, subscriptions, and top up their deposit;
- a view of all their courses, class schedule, attendance, and webinar bookings — without unnecessary calls to the administrator;
- full independence: class booking, cancellation, and debt payment without contacting school staff;
- 24/7 access from any device with an internet connection — the personal account is responsive, adapts to screen size, and requires no installation.
Classberry CRM allows you to work not only with current online school students but also automate lead generation, sales funnels, and processes for engaging prospective students.
- Manage students on the Lead Board.
- Create lead forms for your website and social media.
- Track inquiry sources and student acquisition channels.
- Set and update student statuses.
- Use the Sales Funnel to convert leads into students.
- Tag students by courses and levels.
- Use marketing reports: student base growth, forgotten students, rejection reasons, lost student reports, and more.
How much time do you spend generating the reports you need?
Does it ever happen that strategically important reports keep getting postponed because of routine tasks?
Classberry CRM has all the reports you need, generated instantly based on your online school's statistical data.
- Course and program popularity.
- Lead-to-student conversion.
- Instructor and course profitability.
- Full financial report.
- P&L report.
- Online class attendance list.
- Active and sold courses and subscriptions, and more.
With Classberry CRM you get over 50 reports across various dimensions, developed based on years of real-world experience from online school owners and educational platform operators.
With us you get quality
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Our client reviews
We connected the CRM system in September 2023
The system is easy to use, there are recorded instructions for
every step, so it's quite easy to figure out. The tech support
team is always available and helps with any questions.
We are very happy with the chosen service. It helps us quickly
manage client records and issue subscriptions at our center, and
it also serves as a guarantee of reliability for our clients —
they can get a statement of their attendance and payments for the
entire period of cooperation with us at any time.
The ease and accessibility of use allow both the director and the
administrator to remotely monitor and make necessary changes to
the system.
Convenient reporting and up-to-date income/expense information
allow us to plan our spending on the center's development and
service expansion.
Thank you for the convenient service and timely issue resolution.
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