CRM for theater studio and acting school
Classberry — CRM system for theater studio and software for acting schools. Automate your theater studio with one convenient platform: student management, rehearsal and class scheduling, memberships, finances, and client relations.
Suitable for theater studios, acting schools, improv studios, and drama clubs.
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Classberry CRM system is:
Classberry — CRM system for theater studios that unifies all management processes in a single service: student and membership tracking, rehearsal and class scheduling with instructors, financial reporting, and marketing. The system helps theater studio owners and administrators eliminate chaos in record-keeping, reduce time spent on routine tasks, and focus on growing the studio. Setting up Classberry takes just 10 minutes — and the very next day your theater studio operates in a fully automated mode.
A complete set of tools to automate your theater studio
How many times a day does your studio administrator answer the question: "How many classes do I have left?" or "When is the next rehearsal?" With Classberry, these questions are resolved automatically — students can see everything in their personal account, and administrators no longer waste time on routine tasks before a show.
With Classberry CRM you can:
- instantly answer any student question about attendance, remaining classes, balance due, or freeze status — or give students access to their personal account where they can track everything on their own;
- create groups by age and skill level — from beginners to experienced actors;
- track rehearsal and class attendance on a membership basis without losing a single payment or student session;
- automatically send reminders about expiring memberships and outstanding balances;
- generate attendance reports for group and individual classes in seconds and build dozens of other reports in just a few clicks.
"Club cards? Why? Everything works fine as it is."
That is exactly what studio owners think before they experience the benefits. Here is what experienced theater studio owners say after implementation:
- Fast and simple student check-in — just scan the club card, and the visit is recorded automatically.
- Increased administrator efficiency — no more manually searching for students by last name or phone number. The card scanner does it in seconds, freeing up admin time for more important tasks.
- More loyal, returning students — a club card in their wallet constantly reminds students about your studio.
- Greater studio brand recognition among new audiences.
- The club card becomes a signature feature of your theater studio — a student with a beautiful premium card feels part of a creative community, which positively impacts loyalty and average spend.
Never miss a single lead from your website or social media pages.
Add contact forms and online booking to all your web resources — so potential students can submit a request for a trial class, audition, or acting course at any time, without having to work around your studio's schedule.
If you don't give students the opportunity to ask a question right here and now — your competitors will.
Additionally, each student gets a personal account where they can purchase a membership, pay a balance, top up their deposit, view membership expiration dates, remaining classes, visit and purchase history, and independently sign up for or cancel a class.
- Embed contact forms on your website instantly, without involving developers.
- Create and customize new lead forms for auditions, performances, and promotions.
- Receive leads directly in the CRM system with automatic notifications.
- Monitor how quickly managers process leads and track results in the system.
What could be better than automating routine admin work while giving your students more freedom?
Let students book classes themselves: they can schedule visits online anytime — acting, stage speech, movement, improv — and your administrators will stop being tied to the phone managing group capacity.
Give your students:
- the ability to book classes online through their Personal Account — acting, stage speech, movement, improv, and other programs;
- the ability to cancel bookings through their Personal Account based on your terms (bookings can be canceled no later than n hours in advance);
- the ability for leads to book online directly from the schedule on your website — the administrator will receive a notification and can confirm the booking.
Comprehensive financial management! Classberry CRM supports over 15 types of financial transactions.
Over 15, you ask? We just sell memberships.
For proper accounting of most business processes in a modern theater studio — this is essential.
Within the system you can manage and track financial operations such as:
- selling memberships for acting courses, single visits, and related products;
- debt payments and deposit top-ups;
- membership refunds;
- payments for performances, costumes, props, and set design;
- one-time fees (master classes, auditions, show participation);
- additional income and expenses;
- fund transfers between accounts or branches;
- salary payments to instructors and directors;
- cash handover between administrator shifts;
- various discounts and card payment fees.
Additionally, the system supports multiple cash and non-cash accounts within a single branch or organization, integration with online cash registers, payment systems such as WayForPay, and more — all with comprehensive financial reporting.
Your theater studio doesn't have a personal account for students yet? Set it up in minutes — and students and their parents gain full independence.
What your students and parents will get:
- the ability to renew memberships online — students or parents independently choose and pay for memberships, products, and deposit top-ups;
- view all their memberships, visits, and class bookings — without unnecessary calls to the administrator;
- rehearsal schedule, payments, and performance dates — all information in one place;
- 24/7 access from any device with an internet connection — the personal account is responsive, adapts to screen size, and requires no installation.
Classberry CRM lets you work not only with existing theater studio students but also automate the process of attracting new students and selling tickets to performances.
- Manage potential students on the Lead Board.
- Create contact forms for your website.
- Track inquiry sources and communication channels.
- Set and update student statuses.
- Use the Sales Funnel.
- Tag students with labels.
- Use marketing reports: student base growth, forgotten students, cancellation reasons, lost student report, and more.
How much time do you spend generating the reports you need?
Which courses are the most popular? How full are the groups? How many students stay after a trial class?
Classberry CRM has all the reports you need, built instantly from your theater studio's data.
- Course popularity — acting, stage speech, movement, improv.
- Group capacity by program and age category.
- Student base growth.
- Forgotten students.
- Profit and loss report.
- Full financial report.
- P&L report.
- Rehearsal and class attendance list.
- Active and sold memberships, and more.
With Classberry CRM you get over 50 reports across various dimensions, developed based on years of real-world experience from theater studio and performing arts school owners.
With us you get quality
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Our client reviews
We connected the CRM system in September 2023
The system is user-friendly, and there are recorded
instructions for every step, so it's quite easy to figure out. The
support team is always available and helps with any
questions.
We are very satisfied with the chosen service. It helps us
quickly manage client records and issue memberships at our center,
and also serves as a guarantee of reliability for our clients — they
can get a statement of their visits and payments for the
entire period of cooperation with us at any time.
The ease and accessibility of use allow both the director
and the administrator to remotely control and make
necessary changes to the system.
Convenient reporting and up-to-date income/expense information
allow us to plan our spending on center development and
service expansion.
Thank you for the convenient service and timely resolution of issues.
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