CRM for martial arts school
Classberry is a CRM system for martial arts schools and a management software for combat sports academies. Automate your karate, aikido, kung fu, taekwondo, judo, boxing, and MMA school in one convenient platform. Track students, training schedules, memberships, finances, gradings, and belt levels — without paperwork and chaos.
Perfect for karate, aikido, kung fu, taekwondo schools, boxing, MMA, and other combat sports academies.
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Classberry CRM system offers:
Classberry is a CRM system for martial arts schools that unifies all management processes in a single platform: student and membership tracking, training schedules with coaches, financial reporting, and marketing. The system helps owners and administrators of combat sports schools eliminate accounting chaos, reduce time spent on routine tasks, and focus on growing the school. Setting up Classberry takes just 10 minutes — and the very next day your martial arts school operates in a fully automated mode.
A complete set of tools to automate your martial arts school
How many times a day does your school administrator answer questions like: "How many training sessions do I have left?" or "When is my next belt grading?" With Classberry, these questions are resolved automatically — students can see everything in their personal account, and the administrator no longer wastes time on routine tasks between training sessions.
With Classberry CRM you can:
- instantly answer any student or parent question about attendance, remaining sessions, outstanding balance, or freezes — or provide access to an online account where they can check everything on their own;
- track attendance by groups and skill levels (belts) without missing a single payment or training session;
- automatically send reminders about expiring memberships, upcoming gradings, and outstanding balances;
- quickly and conveniently mark attendance through an electronic register — a modern replacement for the paper attendance journal;
- generate attendance reports for group and individual training sessions in seconds, and build dozens of other reports in just a few clicks.
"Club cards? Why? Everything works fine as it is."
That is exactly what school owners think before experiencing the benefits. Here is what experienced martial arts school owners say after implementation:
- Fast and simple student check-in — just scan the club card and training attendance is recorded automatically.
- Increased administrator efficiency — no more manually searching for students by last name or phone number. The card scanner does it in seconds, freeing up the administrator for more important tasks.
- More returning students — a club card in the wallet serves as a constant reminder of your martial arts school.
- Increased school recognition among new audiences.
- A club card becomes a signature feature of your martial arts school — a student with a beautiful premium card feels part of the fighters' community, which positively impacts loyalty and average spending.
Never miss a single lead from your website or social media pages.
Add contact forms and online trial class booking on all your web resources — so potential students or their parents can submit a request at any time, without having to fit the school's schedule.
If you do not offer the ability to sign up for a trial class here and now — your competitors will.
Additionally, every student gets a personal online account where they can purchase a membership, pay outstanding balances, top up their deposit, check membership expiration dates, remaining sessions, attendance and purchase history, as well as book or cancel training sessions on their own.
- Embed contact forms and trial class booking on your website instantly, without involving developers.
- Create and customize new lead forms for promotions, group enrollment, and school news on your own.
- Receive requests from parents and adult students directly in the CRM system with automatic notifications.
- Monitor how quickly administrators process requests and track results in the system.
What could be better than automating routine administrative work while giving your students more freedom?
Let students handle their own bookings: they can choose their style — karate, boxing, aikido, taekwondo, or MMA — and schedule training online at any time of day, while your administrators stop being constantly tied to the phone managing group capacity.
Give your students:
- the ability to book training sessions in their chosen martial arts style through the Personal Account;
- the ability to cancel bookings through the Personal Account according to your terms (bookings can be cancelled no later than n hours in advance);
- online booking for new students directly from the schedule on your website — the administrator will receive a notification and can confirm the trial class booking.
Full-scale financial management! Classberry CRM supports over 15 types of financial transactions.
Over 15, you ask? We just sell training memberships.
For comprehensive accounting of most business processes in a modern martial arts school — this is simply essential.
Within the system you can manage and track financial transactions such as:
- selling memberships, drop-in training sessions, and related merchandise;
- debt payments and deposit top-ups;
- membership refunds;
- one-time fees (belt gradings, competitions, master seminars);
- equipment sales (gi, gloves, guards, wraps, mouthguards);
- fund transfers between accounts or branches;
- equipment and merchandise purchasing;
- coach salary payments;
- cash register handover between administrator shifts;
- various discounts and card payment processing fees.
In addition, the system supports multiple cash and non-cash accounts within a single branch or organization, integration with online cash registers (POS), payment systems such as WayForPay and others — all with comprehensive financial reporting.
Your martial arts school does not have a personal account for students yet? Set it up in just a few minutes — and students and parents gain full independence.
What your students and their parents will get:
- the ability to renew memberships online — students or parents independently choose and pay for memberships, merchandise, and top up their deposit;
- view all their memberships, current level (belt), attendance, and training bookings — without unnecessary calls to the administrator;
- full independence: book training sessions, cancel reservations, and pay outstanding balances without contacting school staff;
- 24/7 access from any device with an internet connection — the personal account is responsive, adapts to any screen size, and requires no installation.
Classberry CRM allows you to work not only with existing martial arts school students, but also to automate the process of attracting new students through trial classes and managing potential clients.
- Manage potential students on the Lead Board.
- Create trial class booking forms for your website.
- Track inquiry sources and communication channels.
- Set and update student statuses.
- Use the Sales Funnel.
- Tag students (by style, level, age).
- Use marketing reports: student base growth, forgotten students, decline reasons, lost students report, and more.
How much time do you spend generating the reports you need?
Do you ever find that strategically important reports keep getting postponed due to routine tasks?
Classberry CRM has all the reports you need, built instantly from your martial arts school's data: martial arts style popularity, group capacity by level, coach profitability, and much more.
- Student base growth.
- Forgotten students.
- Profit and loss report.
- Full financial report.
- P&L report.
- Martial arts style popularity.
- Group capacity and coach profitability.
- Active and sold memberships, and more.
With Classberry CRM you get over 50 reports across various dimensions, developed based on years of experience from real martial arts school owners and combat sports academy managers.
With us you get quality
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Client reviews
We connected the CRM system in September 2023
The system is easy to use, there are recorded instructions for
every step, so it is quite simple to figure out. Technical
support is always available, helping and advising on
any questions.
We are very satisfied with the chosen service. It helps us
maintain quick client records and issue memberships at our
center, and also provides reliability assurance for our clients —
they can receive a statement of their visits and payments for the
entire period of cooperation with us at any time.
The ease and accessibility of use help both the director and the
administrator remotely control and make necessary changes to the
system.
Convenient reporting and up-to-date income/expense information
allow us to plan our spending on center development and
expansion of services offered.
Thank you for the convenient service and timely issue resolution.
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