CRM for robotics school and STEM center
Classberry is a CRM system for robotics schools and software for STEM centers that provides full automation for your robotics school. Track students, manage class schedules, monitor memberships and finances, automate communication with parents — all in one convenient system.
Suitable for robotics schools, STEM centers, kids' IT courses, and coding clubs.
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Classberry CRM system is:
Classberry is a CRM system for robotics schools that unifies all management processes in a single platform: student and membership tracking, class scheduling with instructors, financial reporting, and marketing. The system helps robotics school owners and administrators eliminate chaos in record-keeping, reduce time spent on routine tasks, and focus on growing the school. Setting up Classberry takes just 10 minutes — and the very next day your robotics school operates in a fully automated mode.
A complete set of tools to automate your robotics school
How many times a day does your robotics school administrator answer parents' questions like: "How many classes does my child have left?" or "When does the membership expire?" With Classberry, these questions are resolved automatically — parents can see everything in their personal account, and the administrator no longer wastes time on routine tasks between classes.
With Classberry CRM you can:
- instantly answer any parent's question about their child's attendance, remaining classes on robotics courses, debts, or membership freezes — or give parents access to a personal account where they can monitor everything on their own;
- track student attendance on a membership basis with breakdowns by courses, groups by age and skill level — without losing a single payment or class;
- automatically send parents reminders about expiring memberships and outstanding balances;
- conveniently and quickly mark student attendance through an electronic journal — a modern alternative to a paper attendance log;
- generate attendance reports for group and individual robotics classes in seconds, and build dozens of other reports in just a few clicks.
"Student cards? Why? Everything works fine as it is."
That's what many managers think before they experience the benefits. Here's what experienced robotics school owners say after implementation:
- Quick and easy student check-in — simply scan the card, and attendance is recorded automatically.
- Improved administrator efficiency — no need to manually search for a student by last name or parent's phone number. The card scanner does it in seconds, freeing up the administrator's time for more important tasks.
- Increased student retention — a card in the child's wallet or backpack serves as a constant reminder of your robotics school.
- Greater brand recognition among new audiences.
- A student card becomes a special perk of your robotics school — a child with a sleek card feels like part of a tech community, boosting motivation and engagement.
Don't miss a single inquiry from parents looking for a robotics school for their child.
Add contact forms and online sign-up widgets to all your web resources — so parents can request a trial lesson or enroll their child in a course at any time, without having to work around your school's office hours.
If you don't give parents the ability to enroll their child right here and now — your competitors will.
In addition, every parent gets a personal account where they can purchase a robotics course membership, pay off a balance, top up a deposit, view membership expiration dates, remaining classes, attendance and purchase history, and independently sign their child up for a class or cancel a booking.
- Embed contact forms on your website instantly, without involving developers.
- Create and customize new lead forms for promotions, new course enrollments, and seasonal programs.
- Receive inquiries from parents directly in the CRM system with automatic notifications.
- Monitor how quickly managers process inquiries and track results in the system.
What could be better than automating the administrator's routine while giving parents more freedom?
Let parents handle class bookings themselves: they can choose courses and enroll their children online at any time of day — LEGO, Arduino, Scratch, Python, and other programs. Your administrators will no longer be stuck on the phone all day managing group availability.
Give parents of your students:
- the ability to book robotics courses online through their Personal Account;
- the ability to cancel a booking through their Personal Account according to your terms (bookings can be canceled no later than n hours in advance);
- online booking for new students directly from the schedule on your website — the administrator will receive a notification and can confirm the trial class enrollment.
Full-scale financial management! Classberry CRM supports over 15 types of financial transactions.
Over 15, you ask? We just sell robotics courses.
For comprehensive accounting of most business processes at a modern robotics school — it's simply essential.
Within the system you can manage and control financial operations such as:
- selling course memberships, single visits, and related products — construction kits, educational materials, robotics sets;
- debt payments and deposit top-ups;
- membership refunds;
- one-time fees (workshops, hackathons, robotics competitions);
- additional income and expenses;
- fund transfers between accounts or branches;
- procurement of construction kits, components, and educational materials;
- instructor salary payments;
- cash register handover between administrator shifts;
- various discounts and card payment processing fees.
In addition, the system supports multiple cash and non-cash accounts within a single branch or organization, integration with online cash registers, payment systems such as WayForPay and others — all with comprehensive financial reporting.
Your robotics school doesn't have a personal account for parents yet? Set it up in just a few minutes — and give parents full independence.
What parents of your students will get:
- the ability to renew robotics course memberships online — parents independently choose and pay for courses, products, and top up deposits;
- view their child's progress, all memberships, attendance, and class bookings — without unnecessary calls to the administrator;
- full independence: booking classes, canceling reservations, and paying off balances without contacting school staff;
- 24/7 access from any device with an internet connection — the personal account is responsive, adapts to any screen size, and requires no installation.
Classberry CRM allows you to work not only with current robotics school students, but also to automate the process of attracting new students through trial classes and lead management.
- Manage prospective students on the Lead Board.
- Create website contact forms — sign up for a trial robotics class in one click.
- Track inquiry sources and communication channels.
- Set and update student and parent statuses.
- Use the Sales Funnel to convert trial classes into long-term students.
- Tag students by course, age, and level.
- Use marketing reports: student base growth, forgotten students, reasons for dropout, lost clients report, and more.
How much time do you spend generating the reports you need?
Which robotics courses are the most popular? What's the group fill rate? How many students stay after a trial class? Without accurate data, it's all guesswork.
Classberry CRM has all the reports you need, built instantly from your robotics school's data.
- Student base growth.
- Forgotten students.
- Profit and loss report.
- Full financial report.
- P&L report.
- Course popularity and group fill rates.
- Active and sold memberships, and more.
With Classberry CRM you get over 50 reports across various dimensions, developed based on years of real-world experience from robotics school and STEM center managers.
With us you get quality
service and reliable data protection
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Client testimonials
We connected the CRM system in September 2023
The system is easy to use, there are recorded instructions for
every step, so it's quite easy to figure out. Technical support
is always available and helps with any questions.
We are very satisfied with the chosen service. It helps us
maintain quick client records and issue memberships at our center,
and also provides reliability for our clients — they can get a
statement of their attendance and payments for the entire period
of cooperation with us at any time.
Ease and accessibility of use allow both the director and the
administrator to remotely monitor and make necessary changes to
the system.
Convenient reporting and up-to-date income/expense information
allow us to plan our spending on center development and service
expansion.
Thank you for the convenient service and timely issue resolution.
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